Key Features of the KeepTraK Program

Parts Inventory

KeepTraK Parts Inventory allows you to keep track of all of the parts needed for the maintenance tasks for your facilities, machines, and equipment. KeepTraK allows to you enter and track information for each part, which can then be assigned to one or more pieces of facilities, machines, or equipment. You'll always know how many parts you have on-hand, and where those parts are located, because you can search for individual parts within the system, or even print lists of parts for specific pieces of equipment. And the KeepTraK reporting package will help you remember when to order more parts ahead of time, saving you time, money, and potential work stoppages due to equipment breakdown!

The KeepTraK Parts Inventory module also allows to you create and track Purchase Orders for parts, which can be generated with just a few mouse clicks. Each purchase order created can be tracked within the system, so you always know when the last set of parts was ordered and how many parts have already arrived. The KeepTraK Parts Inventory module is your end-to-end solution for storing, tracking, and ordering parts for your facilities, machines, and equipment!

The KeepTraK Catalog

The KeepTraK Catalog is the backbone of the KeepTraK application.  The KeepTraK Catalog is where your facilities, fleets, machines, and equipment are stored and defines how they are organized within your business. For example, you might have a slicer that you keep in the kitchen of your restaurant. In the KeepTraK catalog, you can create a catalog listing for "Slicer" under your "Kitchen" catalog listing, which could be under your "Main Restaurant" facility listing. The KeepTraK Catalog provides a location for tracking all the buildings, equipment, and items for your business, and provides an organizational outline of your company, grouping facilities, machines and equipment in logical collections for reporting and analysis. Utilizing the other KeepTraK modules, you can create PMs and Logs for the items listed in the Catalog, for tracking and completing routine maintenance tasks as needed. Best of all, the KeepTraK Catalog is 100% FREE and is included in the KeepTraK base program free of charge, so you can always use the KeepTraK Catalog features and tools indefinitely, even if you do not purchase other KeepTraK modules.

People and Resources

The KeepTraK People and Resources module provides the ability to manage and track people, organizations, and various other business resources in one central location within the KeepTraK program.  The People and Resources module allows you specify a list of users in the system that will create work, enter data, and do the physical labor to complete the maintenance tasks.  The People and Resources module also provides the ability to track other entities, such as businesses, vendors, or contractors, as resources that you enlist to do work for your business.  KeepTraK's powerful reporting packages provides prebuilt reports for the People and Resources module to create printable reports for all of the various people and resource data stored in the KeepTraK program. And the KeepTraK's People and Resources module is 100% FREE and included in the KeepTraK base program free of charge, and can be used indefinitely, even if you do not purchase any other KeepTraK program modules.

Users and Permissions

The KeepTraK Users and Permissions module allows the system administrator to grant specific permissions to the different user accounts in the KeepTraK program.  Without the Users and Permission module, user access to the KeepTraK program is not regulated in anyway, thus all users are essentially administrators. Once the Users and Permissions module is enabled, users will be required to enter passwords to use the KeepTraK program, and those users will only have permission to perform actions in KeepTraK that they have been granted permission to use by the system administrator. For example, the KeepTraK system administrator can set a user account to only have permission to create Work Orders and nothing else, or to only add and edit PMs, but not delete them.  The Users and Permissions module also tracks who created and last edited records in the KeepTraK database. This module is typically used by medium- to large-scale business operations, where there are many different users working on many different parts of the business simultaneously.